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Better Internet for Kids

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Privacy Notice

Privacy statement for the BIK platform

PROTECTION OF YOUR PERSONAL DATA

Processing operation: Processing of personal data on the Better Internet for Kids (BIK) platform within the europa.eu domain

Data Controller: Directorate‑General for Communications Networks, Content and Technology (CNECT), Unit G3: Accessibility, Multilingualism and Safer Internet (hereinafter “Unit G.3”).

Data Processor: EUN partnership aisbl (hereinafter “European Schoolnet”), Rue de Trèves, 61 (3rd floor), 1040 Brussels, Belgium.

Record reference: DPR-EC-00083.3

  1. Introduction

The European Commission (hereafter ‘the Commission’) is committed to protect your personal data and to respect your privacy. The Commission collects and further processes personal data pursuant to Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data (repealing Regulation (EC) No 45/2001).

This privacy statement explains the reason for the processing of your personal data, the way we collect, handle and ensure protection of all personal data provided, how that information is used and what rights you have in relation to your personal data. It also specifies the contact details of the responsible Data Controller with whom you may exercise your rights, the Data Protection Officer and the European Data Protection Supervisor.

The information in relation to processing operation “Data processing on the Better Internet for Kids (BIK) Platform within the europa.eu domain“ undertaken by  Unit G.3  is presented below. 

  1. Why and how do we process your personal data?

Purpose of the processing operation: The European Commission’s Directorates-General, including the Directorate-General for Communication, offer a large number of websites located on infrastructure maintained by the Directorate-General for Informatics. The technical setup collects and uses your personal information to be able to provide the European Commission websites within the europa.eu domain, and which are physically located on the Commission controlled hosting infrastructure. 

When you access a European Commission website, the European Commission receives as an essential technical requirement the Internet Protocol address (IP address) or the device ID of the device used to access the website. 

When browsing the European Commission websites, small data files called cookies may be placed on your device. These data files are in the vast majority set by the visited website, also known as “First party cookies”, and their purpose is to enable the site to store visitor preferences, make the websites operational and gather analytics data for a certain period of time. All this information is anonymous, i.e. not personal data. Learn more about the Cookies policy here.

Your personal data will not be used for an automated decision-making including profiling.

  1. On what legal ground(s) do we process your personal data

We process your personal data because the processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the Union institution or body (Article 5(1)(a) of the Regulation 2018/1725).

The processing operation is supported by the following EU law:

  • Article 11 (1) and (2) of the Treaty on the European Union;
  • Article 15 (1) of the Treaty on the Functioning of the European Union;
  • Article 58 (2) of the Financial Regulation (2018/1046) ;
  • Section 4.1.1 of the Annex of Commission Decision C (2022) 9349.
    1. Which personal data do we collect and further process? 

In order to carry out this processing operation, DG DIGIT collects the following categories of personal data:

Internet Protocol address (IP address) or the device ID (e.g. IMEI number and WiFi MAC address) used to access the website.

Without this processing you will not be able to establish a technical connection between your devices and the server infrastructure maintained by the European Commission, and therefore will not be able to access the websites of the European Commission. 

  1. How long do we keep your personal data?

The European Commission only keeps your IP address or device ID for the duration of the browsing session, after which it is deleted immediately.

In addition, IP addresses might be saved for one year in the log files of DG DIGIT operational environment for security or other purposes (ref. DPR-EC-02886 DIGIT IT security operations and services).

  1. How do we protect and safeguard your personal data?

All personal data in electronic format (e-mails, documents, databases, uploaded batches of data, etc.) are stored on the servers of the European Commission and its contractors. All processing operations are carried out pursuant to the  Commission Decision (EU, Euratom) 2017/46 of 10 January 2017 on the security of communication and information systems in the European Commission.

The Commission’s contractors are bound by a specific contractual clause for any processing operations of your data on behalf of the Commission, and by confidentiality obligations.

In order to protect your personal data, the Commission has put in place a number of technical and organisational measures. Technical measures include appropriate actions to address online security, risk of data loss, alteration of data or unauthorised access, taking into consideration the risk presented by the processing and the nature of the personal data being processed. Organisational measures include restricting access to the personal data solely to authorised persons with a legitimate need to know for the purposes of this processing operation.

  1. Who has access to your personal data and to whom is it disclosed?

Access to your personal data is provided to the Commission staff responsible for carrying out this processing operation and to authorised staff according to the “need to know” principle. Such staff abide by statutory, and when required, additional confidentiality agreements.

Furthermore, access to your personal data can also be provided to external contractors working on behalf of and under contractual agreement with the Commission service owning the websites and engaged in creation, maintenance, management, and archiving of websites according to the “need to know” principle. 

The information collected will not be given to any other third party than the ones mentioned previously in this statement, except to the extent and for the purpose we may be required to do so by law.

External links disclaimer

This website contains “external links” to other websites, which may not be owned or funded by the European Commission, over which Commission services have no control and for which the Commission assumes no responsibility.

When visitors to this website choose to follow a link to any external website, they leave the official domain of this website, and are subject to the cookie, privacy and legal policies of the external website. Our use of third-party IT tools to connect to those services does not set cookies when our website pages are loaded on your computer (or other devices), nor are you immediately redirected to those social media or other websites. Only in the event that you click on a button/link or “play” on a video to watch it, a cookie of the social media company concerned will be installed on your device. If you do not click on any social media buttons/links or videos, no cookies will be installed on your device by third parties. 

Compliance with applicable data protection and accessibility requirements of external websites linked to from Commission websites falls outside the control of the European Commission and is the explicit responsibility of the external website.

  1. ”What are your rights and how can you exercise them? 

You have specific rights as a ‘data subject’ under Chapter III (Articles 14-25) of Regulation (EU) 2018/1725, in particular the right to access, rectify or erase your personal data and the right to restrict the processing of your personal data. Where applicable, you also have the right to data portability.

You have the right to object to the processing of your personal data, which is lawfully carried out pursuant to Article 5(1)(a) of Regulation (EU) 2018/1725. 

You can exercise your rights by contacting the Unit G.3, or in case of conflict the Data Protection Officer. If necessary, you can also address the European Data Protection Supervisor. Their contact information is given under Heading 9 below. 

Where you wish to exercise your rights in the context of one or several specific processing operations, please provide their description (i.e. their Record reference(s) as specified under Heading 10 below) in your request.

  1. Contact information
  • The Data Processor

For any questions or concerns about this privacy statement or the BIK platform, you can contact the Data Processor: EUN Partnership aisbl (European Schoolnet) at privacy@eun.org. Your questions will be transferred to Unit G.3 if necessary.  

You may also contact Unit G.3 directly. 

  • The Data Controller

If you would like to exercise your rights under Regulation (EU) 2018/1725, or if you have comments, questions or concerns, or if you would like to submit a complaint regarding the collection and use of your personal data, please feel free to contact the Data Controller, whose contact details are as follows: CNECT-G3@ec.europa.eu .

  • The Data Protection Officer (DPO) of the Commission

You may contact the Data Protection Officer (DATA-PROTECTION-OFFICER@ec.europa.eu) with regard to issues related to the processing of your personal data under Regulation (EU) 2018/1725.

  • The European Data Protection Supervisor (EDPS)

You have the right to have recourse (i.e. you can lodge a complaint) to the European Data Protection Supervisor (edps@edps.europa.eu) if you consider that your rights under Regulation (EU) 2018/1725 have been infringed as a result of the processing of your personal data by the Data Controller.

  1. Where to find more detailed information?

The Commission Data Protection Officer (DPO) publishes the register of all processing operations on personal data by the Commission, which have been documented and notified to him. You may access the register via the following link: http://ec.europa.eu/dpo-register.

This specific processing operation has been included in the DPO’s public register with the following Record reference: DPR-EC-00083.